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Registering attendees

The different ways to collect and add registrants to your webinar.

Jonathan Rintala avatar
Written by Jonathan Rintala
Updated over 3 weeks ago

Introduction

Univid works as a standalone system, both with registration pages and emails. But you can also connect into other platforms for marketing, CRM, event invites, etc. and use Univid for the live webinar with engagement.

Typically, you do the first invite email or marketing on your own - promoting the webinar landing page. From registration and on, Univid takes over. For example, sending reminder emails, hosting the live webinar, getting data, and following up.

Here are some different ways you can register attendees in Univid:

A. Add via Univid registration page (default)

You can use Univid:s built in landing pages to collect registrations.

In the sidebar under "Access & Registration", select "Univid registration page". And share the link.

Tracking registration source with UTM tags

Univid registration pages supports UTM tags to track the source - ie. tracking where your webinar attendees sign up from - for example if it was a newsletter, social media post, or your website.

To create the UTM link: Either (A) add the tags manually to end of your URL, or (B) use a UTM Tag Builder of your choice. Here is an example of what the link can look like:

https://app.univid.io/session/<SESSION ID>/?utm_source=newsletter&utm_medium=banner

To see the UTM tracking info: You will then find the UTM info in the attendee export for each webinar attendee.

See more about how to set up the registration page and reminders.

B. Add via Integration

You can easily integrate your Univid webinars to your other tools. Both to collect registrants, and get engagement data back from the webinars.

Either through:

  1. Native integration (HubSpot, Salesforce, Upsales, Lyyti, etc)

  2. Third-party integrations (Make, Zapier, etc)

  3. Custom Webinar API (your own apps)

C. Upload Excel with registrants

You can also manually upload an Excel file with all the registrants.

Note: First make sure you have the reminder emails set up as you wish. If you have selected a "confirmation email" (selected by default) the email will be sent when you upload the contacts.

To upload the contacts via Excel, follow these steps:

  1. Go to "Access & registration" in the left sidebar of the webinar.

  2. Press "Statistics & registrants".

  3. Navigate to the "Upload/download" tab.

  4. Download the Excel template.

  5. Paste your registrants into the Excel template.

  6. Save the Excel and upload it into Univid.

  7. Confirm that your registrants are uploaded in the "Registrants" tab.

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